How should an individual fill out a W-9?

W-9 Form Instructions

  1. Line 1 – Name.
  2. Line 2 – Business name.
  3. Line 3 – Federal tax classification.
  4. Line 4 – Exemptions.
  5. Lines 5 & 6 – Address, city, state, and ZIP code.
  6. Line 7 – Account number(s)
  7. Part I – Taxpayer Identification Number (TIN)
  8. Part II – Certification.

Who is exempt from filling out a w9?

All payees listed in items 1 through 4 and 6 through 11 are exempt. Also, C corporations are exempt. A person registered under the Investment Advisers Act of 1940 who regularly acts as a broker also is exempt. Barter exchange transactions and patronage dividends.

Who is required to provide a W9?

Employers who work with independent contractors must provide them with a W-9 form to fill out before starting work. There are specific criteria for who is classified as an “independent contractor” and will need to fill out a W-9 form.

Do I have to provide a W9?

Who Needs to Complete Form W-9? You will usually submit a W-9 form when you engage with a company where reporting information to the IRS might be necessary, such as receiving payments for services you provide as an independent contractor, paying interest on your mortgage or even contributing money to your IRA account.

Can you fill out a W9 electronically?

The IRS accepts electronic signatures The W4 and W9 forms may be completed via e signatures, and the IRS regulations around them are reasonable. Minimize printing, signing, and mailing your IRS documents by signing them electronically.

Can Form W-9 be signed electronically?

It can be called a “request for taxpayer identification number and certification” but “W-9” is more typically used. W-9s can be e-signed and sent back to you digitally, saving time for contract workers and companies alike.

Should I use my EIN or SSN on w9?

You must show your individual name and you may also enter your business or DBA name on the “Business name/disregarded entity” name line. You may use either your SSN or EIN (if you have one), but the IRS encourages you to use your SSN.

Does a sole proprietor need a w9?

As a sole proprietor, you may be asked to complete IRS Form W-9 by a company or person for whom you provide services. The W-9 provides information that’s necessary for the company that compensates you to issue your business a 1099 at the end of the year.

Can IRS Form W-9 be signed electronically?

Is a W9 valid without a signature?

For Forms W-9 that are not required to be signed, the electronic system need not provide for an electronic signature or a perjury statement.

Does W9 require wet signature?

The certification instructions on the W-9 form state that generally for “payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN.” As most companies outside of the financial sector don’t deal with financial transactions, they can reduce the time …

Do I put my LLC on a W9?

Typically a single-member LLC is owned by an individual. When this is the case, the W-9 form should be completed with the individual’s name on Line 1, “Individual/sole proprietor or single-member LLC” checked as the tax classification on Line 3, and the individual’s Social Security Number provided as the TIN.

Do I need to put my Social Security Number on a W9?

The IRS requires W-9 filers to include their address, including street name and number — and apartment number, if needed. Include your TIN or social security number. In this section, the IRS requires you to include either your Social Security number or employer identification number.

How to send Form W-9 to the IRS?

Form W-9 (Rev. October 2018) Form W-9 (Rev. October 2018) Department of the Treasury Internal Revenue Service Request for Taxpayer Identification Number and Certification Go to for instructions and the latest information. Give Form to the requester. Do not send to the IRS. Print or type. See Specific Instructions

Is Form W-9 worth the trouble?

Although Form W-9 is a standard tax document and by itself, it doesn’t pose many problems, there are a few situations worth watching for. Make sure a person knowledgeable about your business is filling out the form.

When to use Form W-9 to request the tin?

Use Form W-9 to request the taxpayer identification number (TIN) of a U.S. person (including a resident alien) and to request certain certifications and claims for exemption. (See Purpose of Form on Form W-9.)

How do I exempt payee code on Form W-9?

Form W-9 has an Exemptions box on the front of the form that includes entry for the Exempt payee code (if any) and Exemption from FATCA Reporting Code (if any).